- We are seeking a highly analytical, commercially astute and results-driven Commercial Tender & Account Operations Manager to oversee tender preparation, commercial accounting, pricing, contract administration and customer account operations.
- The successful candidate will combine accounting expertise with commercial judgment to ensure competitive tender submissions, accurate financial documentation, effective contract administration, timely invoicing and payment follow-up, and sustainable business profitability.
Tender & Commercial Bid Management
- Review Requests for Quotations (RFQs), Requests for Proposals (RFPs), invitations to tender and other commercial opportunities from corporate and multinational clients.
- Prepare commercial proposals, quotations, pricing schedules, bills of quantities and supporting tender documents.
- Coordinate with technical, procurement and operations teams to obtain supplier quotations, cost estimates and technical inputs.
- Analyse material costs, labour, logistics, mobilization, overheads, taxes and profit margins to ensure competitive and profitable bids.
- Ensure accurate, compliant and timely tender submissions.
- Maintain a tender register and track submissions, clarifications, negotiations and contract awards.
Accounting & Financial Control
- Prepare and review quotations, invoices, pro forma invoices, payment schedules and account statements.
- Analyse project costs, revenue and gross margins before commercial offers are submitted.
- Reconcile customer and supplier accounts, purchase orders and invoices.
- Monitor receivables, outstanding invoices, payment approvals and supplier obligations.
- Apply relevant VAT, withholding tax and other statutory and contractual requirements.
- Maintain accurate financial records and support periodic management reporting.
Contract & Purchase Order Administration
- Review customer purchase orders and contracts against approved quotations and proposals.
- Verify pricing, quantities, delivery terms, payment milestones, taxes and scope of work.
- Track contract execution, deliverables, customer acceptance, invoicing and payment milestones.
- Identify commercial discrepancies, contractual risks and potential cost overruns.
- Coordinate with technical and project teams to ensure proper completion and handover documentation.
Corporate Client & Vendor Account Management
- Manage commercial correspondence with multinational customers, procurement departments, fleet managers, project teams and finance departments.
- Coordinate vendor registration, prequalification, supplier onboarding and client compliance documentation.
- Maintain corporate, tax, banking, HSE, quality and statutory records required for client registration.
- Follow up on purchase order issuance, invoice registration, payment approvals and outstanding receivables.
- Maintain professional customer relationships and respond promptly to commercial inquiries.
Commercial Reporting & Internal Coordination
- Prepare weekly and monthly reports on tenders, quotations, sales, awarded contracts, receivables and profitability.
- Maintain organized digital records of bids, contracts, purchase orders, invoices and supporting documents.
- Track tender pipelines, commercial performance and customer account activities.
- Support internal audits, budget monitoring and process improvements.
- Uphold confidentiality, ethical business practices and company commercial procedures.
QUALIFICATIONS & EXPERIENCE
- HND or bachelor's degree in accounting.
- Professional accounting certification will be an added advantage, such as ICAN, ACCA or equivalent.
- Relevant experience in accounting, tender management, commercial operations or contract administration.
- Experience working with multinational engineering companies, oil and gas service providers, marine businesses or industrial organizations is highly desirable.
- Strong knowledge of tender pricing, cost analysis, invoicing, account reconciliation and financial reporting.
- Understanding of VAT, withholding tax, purchase orders, contractual payment terms and receivables management.
- Proficiency in Microsoft Excel and familiarity with accounting software or ERP systems.
- Excellent analytical, numerical, organizational, communication and negotiation skills.
- Ability to manage multiple tenders, customer accounts and deadlines simultaneously.
- High integrity, attention to detail, accountability and professional discipline.
- Accurate, competitive and timely tender submissions.
- Effective tender tracking and follow-up to improve bid conversion.
- Strong cost control and protection of company profit margins.
- Accurate invoicing, account reconciliation and timely receivables follow-up.
- Compliance with client tender requirements and contractual obligations.
- Reliable commercial reporting and effective coordination across accounting, sales, procurement and technical teams.