Chief Officer: Programme Assistant (cape Town)

Key Responsibilities

Programme Administration

• Coordinate the preparation of programme reports, presentations, proposals, concept notes, and funder submissions.
• Maintain programme records, databases, contracts, and document management systems.
• Coordinate the collection and validation of programme outputs and activities for reporting and audit purposes.
• Support budget monitoring, invoice tracking, payments, and contract renewal processes.
• Ensure accurate filing and record-keeping of programme and project documentation.

Administrative Support

• Provide diary and calendar management for programme managers.
• Coordinate meetings, workshops, steering committee meetings, and stakeholder engagements.
• Arrange travel, accommodation, venues, catering, and meeting logistics.
• Process procurement requests, payment requests, and travel claims in accordance with SAMRC policies and procedures.
• Liaise with internal support units, including Finance, Supply Chain Management, Legal Services, Communications, and Events Management.

Stakeholder Liason

• Support the planning and coordination of stakeholder meetings and events.
• Maintain stakeholder databases and participant records.
• Prepare and distribute agendas, meeting packs, minutes, and action trackers.
• Assist with the development of stakeholder communication materials, including reports, presentations, newsletters, and website content

Remuneration:

• R537 033 per annum, cost to company

Requirements

Core Requirements:

• 3-year tertiary qualification in business management, public administration, secretarial, office management or verified alternative equivalent on NQF6
• Minimum of 5 years' experience in secretarial & office management, public administration, or project management with experience in managing scheduling for two managers or more, experience in procurement, financial administration and event coordination

Advantageous:

• Certificate in Financial Administration and/or Supply Chain Administration
• Experience working in a public funding and/or research environment or similar
• Experience of working within the prescripts of the PFMA
• Experience with the JDE Financial Management System and financial administration