The Business Supporter administrative support to the Security, Engineering , Facilities Department. Administer staff and visitors' security access, engineering reporting and maintenancerequests. Support management of facilities and site service providers.
Requirements
MAIN RESPONSIBILITIES
Provide administrative support to the Engineering , Facilities and Security Department as directed by the engineering management.
Administer staff and visitors' security access by controlling staff and visitor access cards and maintain records for audit purposes.
Coordinate access with the Training, HR and with Security contract management Assist with staff Canteen vouches and contractor management support Support management with cleaning contracts, requests and cleaning material orders.
Assist with engineering financial management and contractor payments.
Compile reports, maintain records and ensure information is accurate and up to date.
Retrieve and provide supporting documentation for audits, queries and reporting purposes.
Coordinate administrative activities and communicate with internal stakeholders to support departmental operations.
Order and maintain stationery and other office consumables.
Identify opportunities to improve administrative processes, templates and systems.
Assist with implementing new administrative tools, processes and systems. Perform any other administrative duties relevant to the department
JOB REQUIREMENTS
Qualification:
Grade 12/Matric
Diploma, certificate or degree in Office Administration, or a related field