Executive Assistant To The Managing Director
full-time
Phillips Outsourcing Limited is a reputable Nigerian outsourcing and human resource solutions company with over 19 years of experience providing professional support services to organizations across various industries. Headquartered in Lagos and operating in other major cities, including Abuja, Ibadan, and Accra (Ghana), the company has established itself as a trusted partner for businesses seeking efficiency, reduced overhead costs, and access to skilled talent.
The company’s mission is centered on delivering convenience to clients, while its vision is to be the preferred outsourcing solutions provider in Africa. Phillips Outsourcing operates on four core valuesCustomer Focus, Employee Empowerment, Continuous Improvement, and Integrityensuring a strong service culture and reliable client engagement.
Phillips Outsourcing offers a wide range of services, including personnel outsourcing, where they provide and manage staff across roles such as sales, administration, IT support, and field operations. They also provide recruitment and talent acquisition, handling candidate sourcing, screening, and selection for companies. Their payroll and accounting management service ensures accurate, timely salary administration and statutory compliance, relieving organizations of HR and financial burdens.
We are recruiting to fill the position below:
Job Position: Executive Assistant to the Managing Director
Job Location: Lekki, Lagos
Employment Type: Full-time
Work Schedule: Monday–Friday, 9:00 a.m.–7:00 p.m
Summary
We are seeking a highly organized, analytical, and proactive Executive Assistant to provide high-level support to the Managing Director.
This role combines executive and personal assistance with business-management responsibilities, helping to drive coordination, reporting, strategic initiatives, and operational efficiency.
Key Responsibilities
Manage the MD’s calendar, meetings, priorities, and sensitive matters
Coordinate meeting agendas, materials, minutes, and follow-up actions
Act as a key point of contact between the MD, staff, clients, guests, and external partners
Manage information flow, correspondence, calls, requests, and escalations professionally
Support day-to-day business operations and strategic priorities
Track projects, follow up on deliverables, and drive timely execution across teams
Lead special projects and support cross-functional initiatives
Prepare management reports, KPI dashboards, analyses, and high-quality presentations
Provide insights and recommendations to support decision-making
Identify process improvements and operational efficiencies
Support content coordination for the MD’s professional social-media presence
Handle all confidential information with sound judgment, discretion, and professionalism.
Requirements
Bachelor’s Degree in Business Administration, Management, Finance, or a related field; MBA is an advantage.
Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or Business Manager supporting C-suite executives.
Strong analytical, critical-thinking, and problem-solving ability.
Excellent written, verbal, and interpersonal communication skills.
Exceptional organisation, multitasking, and prioritisation skills.
Strong business sense and the ability to make sound judgment calls.
Proficiency in preparing reports, presentations, dashboards, and business documentation.
High level of confidentiality, professionalism, and attention to detail.
Proactive, independent, adaptable, and able to thrive in a fast-paced corporate environment
Proximity to the Lekki office is an added advantage.
Salary
N500,000 - N1,000,000 monthly, depending on experience and suitability.
Note: Only shortlisted candidates will be contacted.