Executive Assistant
full-time
BridgeHedge Limited is hiring on behalf of a reputable institute in the courier, logistics, transport, and management sector for the position of Executive Assistant.
We are looking for a highly organised, intelligent, proactive, and results-driven individual who can provide strong executive support, coordinate multiple activities, support project execution, and contribute to business growth through excellent communication, sales, marketing, and writing skills.
This is a dynamic role for someone who can work closely with management, manage responsibilities across different departments, follow up on tasks, and ensure smooth day-to-day operations.
Key Responsibilities
Executive Support & Administration
Provide high-level administrative and executive support to management.
Manage schedules, meetings, calendars, appointments, reminders, and follow-ups.
Prepare meeting agendas, take minutes, track action points, and ensure tasks are completed.
Draft professional emails, letters, memos, reports, proposals, and presentations.
Maintain proper filing, documentation, and records for management and the institute.
Handle confidential information with professionalism and discretion.
Represent management professionally in communication with staff, members, partners, clients, and external stakeholders.
Project Management & Multi-Coordination
Support the planning, coordination, execution, and monitoring of projects, trainings, programmes, events, and institutional activities.
Track timelines, deliverables, responsibilities, and deadlines across different units.
Coordinate between management, staff, consultants, vendors, facilitators, members, and partners.
Ensure assigned projects are properly followed through from start to completion.
Prepare progress updates, reports, and task trackers for management.
Identify delays, gaps, or issues early and escalate appropriately.
Sales, Marketing & Business Development Support
Support membership growth, programme enrolment, training registrations, sponsorships, partnerships, and institutional outreach.
Assist with client/member follow-ups, lead generation, and relationship management.
Support marketing campaigns, promotional materials, event publicity, and social media coordination.
Help prepare proposals, partnership letters, sponsorship documents, and marketing communication.
Maintain databases for prospects, members, partners, sponsors, and stakeholders.
Conduct basic market research and competitor analysis within the logistics, courier, transport, education, and professional development sectors.
Writing, Communication & Documentation
Draft clear, professional, and persuasive content for emails, reports, proposals, captions, speeches, letters, newsletters, and official communication.
Proofread documents and ensure accuracy, clarity, tone, and professionalism before submission.
Prepare executive briefs, meeting summaries, programme reports, and communication materials.
Communicate instructions, updates, and feedback clearly across teams and stakeholders.
Ensure all written materials reflect the professionalism and credibility of the institute.
Operations & Institutional Support
Assist in coordinating trainings, seminars, conferences, investitures, meetings, and other institutional programmes.
Support registration, attendance tracking, participant communication, and event logistics.
Follow up with members, students, facilitators, partners, sponsors, and vendors where necessary.
Support internal operations across administration, marketing, membership, training, events, and project coordination.
Ensure tasks are executed promptly and nothing important is left unattended.
Requirements
The ideal candidate should have:
A Bachelor's Degree or equivalent qualification in Business Administration, Management, Mass Communication, Marketing, Logistics, Transport Management, or any related field.
Previous experience as an Executive Assistant, Administrative Officer, Project Coordinator, Business Development Assistant, Programme Officer, or similar role.
Strong project management and coordination skills.
Excellent writing, proofreading, and professional communication skills.
Good understanding of sales, marketing, business development, and client/member relationship management.
Ability to multitask, organise work effectively, and manage several responsibilities at once.
Strong follow-up skills and ability to meet deadlines.
Good knowledge of Microsoft Office, Google Workspace, and basic digital tools.
High level of professionalism, confidentiality, emotional intelligence, and attention to detail.
Ability to work independently with minimal supervision.
Interest or experience in courier, logistics, transport, education, professional training, or institute-based work will be an added advantage.
Proximity to Ogudu, Lagos, will be an added advantage.
Core Skills Required
Executive assistance
Project management
Sales and marketing support
Business writing
Professional email writing
Report and proposal writing
Multi-coordination
Stakeholder management
Client/member relationship management
Event and programme coordination
Research and documentation
Strong follow-up and accountability
Time management
Confidentiality and professionalism
Who We Are Looking For
We are looking for someone who is smart, organised, confident, and dependable. The right candidate must be able to work closely with management, coordinate multiple responsibilities, write professionally, support sales and marketing activities, and ensure projects are properly executed.
This role is ideal for someone who can think ahead, communicate clearly, take initiative, follow up consistently, and support the growth of a professional institute in the courier, logistics, transport, and management sector.