Business Administrator At Quatenary International Company Limited (qicl)

Key Responsibilities

Office & Operations Management:

• Oversee daily administrative operations of the laboratory office
• Maintain organized digital and physical filing systems for client records, chain-of-custody (COC) forms, contracts, and lab certifications
• Coordinate lab schedules, staff calendars, and meetings with management, clients, and regulatory bodies
• Support facilities management, including maintenance requests and safety compliance documentation logistics
• Financial & Administrative Support
• Assist with budget tracking, cost reporting, and purchase order management
• Support quotes/proposals preparation for prospective clients
• Track laboratory certifications, accreditations, and renewal deadlines (e.g., state environmental agency certifications, ISO 17025)

Compliance & Documentation:

• Maintain records required for regulatory compliance (EPA, state environmental agencies, OSHA)
• Support quality assurance (QA) documentation and audit preparation alongside the QA Manager
• Ensure proper retention and organization of chain-of-custody records, test reports, and client correspondence
• Assist in maintaining SOP (Standard Operating Procedure) documentation logs

Requirements

Education & Experience:

• Bachelor's degree in Business Administration, Environmental Science, or related field (or equivalent experience)
• 2+ years in an administrative role; laboratory, environmental services, or scientific industry experience strongly preferred

Skills:

• Strong organizational skills with high attention to detail (critical for chain-of-custody accuracy)
• Proficiency in Microsoft Office / Google Workspace; experience with LIMS (Laboratory Information Management Systems) a plus