Department

Mastercard Foundation Accelerating Impact for Young Women in partnership with BRAC (AIM)

BRAC Ghana

Branch Accounts and Operations Officer

NB: Reserved for female candidates only

Location (One per Branch)

Upper West Region (Lawra, Wa west, Wa Municipal Jirapa, Nadowli)

Reporting to

Direct: Branch Manager – AIM

Indirect (dotted line): Regional Accounts Officer (RAM)

Level/Grade

1. ORGANISATION RELATIONSHIPS:

Number of people Supervised (including the name of the positions):

Supervision offered by: (Name of the position)

Direct (Administration and Programme related) - AIM Branch Manager

Indirect (Finance and Accounts related) - Regional Accounts Officer

ABOUT THE AIM PROGRAMME

The Mastercard Foundation Accelerating Impact for Young Women (AIM) Programme, implemented in partnership with BRAC, is a transformative initiative designed to support 2 million adolescent girls and young women (AGYW) across Africa with the skills, resources, and opportunities needed to achieve sustainable economic and social empowerment. The nine-year programme (2021–2030) provides age-appropriate entrepreneurship, employability, and life-skills training, alongside targeted support to help young women start, strengthen, and grow their own livelihoods and businesses.

The programme builds on BRAC’s proven development approach, integrating interventions in youth empowerment, financial inclusion, agriculture, education, and skills development to improve the lives and economic prospects of young women and their communities. Currently implemented in seven African countries Sierra Leone, Liberia, Uganda, Tanzania, Rwanda, Ghana, and Kenya the AIM Programme tailors its support based on the age, needs, and life circumstances of each participant.

To ensure relevant and impactful support, participants are placed in one of two pathways:

Education Pathway: Supports younger adolescents to remain in or return to school while building foundational life skills and resilience.

Livelihood Pathway: Supports older participants with entrepreneurship training, financial literacy, access to capital or productive assets, and business development support to enable sustainable income generation.

Through these pathways, the AIM Programme seeks to unlock the potential of young women as economic actors, leaders, and change-makers in their communities.

The Branch Accounts & Operations Officer (BAOO) is responsible for ensuring sound financial management, operational coordination, and administrative support at the branch level to facilitate effective implementation of the AIM Programme. Reporting directly to the AIM Branch Manager (BM) and technically/functionally to Regional Accounts Manager RAM), the BAOO oversees branch-level financial operations, including accounting, cash management, banking, procurement support, and financial reporting. The BAOO plays a key role in maintaining strong internal financial controls, ensuring compliance with BRAC financial policies, donor requirements, and organizational procedures. The position supports the Branch Manager in the planning, coordination, and implementation of programme activities by ensuring that financial processes, operational systems, and documentation are properly managed and aligned with programme needs.

The role also contributes to timely financial reporting and financial oversight of programme activities, including participant support under the livelihood and education pathways. Additionally, the BAOO supports staff capacity strengthening, coordination with programme teams and partners, and the effective use of financial and programme management systems at the branch level to ensure transparent, accountable, and efficient programme delivery.

MAJOR RESPONSIBILITIES

Financial Management and Cash Operations:

Receive and verify all collections from Program Assistants (PAs) and accurately record them in the Daily Cash Register (DCR) in line with BRAC financial policies.

Ensure all financial transactions are supported by properly prepared vouchers, bills, and supporting documentation, duly authorized before filing.

Conduct daily coordination with the Branch Manager (BM) and Program Assistants to estimate expected collections and plan timely banking arrangements.

Distribute and track collection sheets to Program Assistants according to the approved collection schedule through the VSLA platform.

Ensure timely deposit of collections into the designated bank account in accordance with country finance policies.

Process cash requisitions for branch activities, ensuring requests are properly authorized and submitted to the Regional Accountant based on approved activity plans.

Maintain adequate cash flow at the branch to support approved project activities while complying with cash holding limits.

Record all branch-level financial transactions in the accounting system (e.g., SBI Cloud) in a timely manner to ensure accurate financial records and smooth month-end closing.

Financial Controls, Reconciliation, and Compliance

Perform daily and month-end cash reconciliations, ensuring consistency between physical cash balances, the Daily Cash Register (DCR), and accounting system records.

Reconcile collections recorded by Program Officers with digital tools (e.g., Binsight) and accounting records to ensure accuracy and completeness.

Monitor financial transactions to ensure compliance with BRAC financial policies, internal control procedures, and donor requirements.

Identify discrepancies or irregularities in financial records and promptly escalate issues to the Branch Manager and Regional Accountant for resolution.

Serve as the custodian of all financial, procurement, and accounting records at the branch level.

Maintain well-organized physical and digital filing systems to ensure documents are accessible for monitoring, supervision, and audit purposes.

Ensure all financial documentation is complete, accurate, and maintained in accordance with organizational record management standards.

Ensure accurate and timely data synchronization between field activities and the accounting system.

Branch Operations and Programme Coordination:

Support the Branch Manager in coordinating and monitoring AIM programme activities at the branch level in accordance with the programme operations manual.

Participate in field visits including AIM club activities, Youth Development Club (YDC) meetings, VSLA meetings, and field trainings as required.

Assist in the recruitment and onboarding of mentors and support staff involved in programme implementation.

Support the identification and establishment of club spaces and related agreements in accordance with programme guidelines.

Assist in service provider mapping and engagement to support program implementation.

Support the identification and coordination of schools providing education support under the programme.

Support branch-level procurement activities in compliance with BRAC procurement policies and procedures.

Maintain an updated stock and asset register for all branch-level equipment, furniture, and electronic devices.

Ensure proper custody, tracking, and periodic verification of branch assets and inventories.

Technical and Implementation Support:

Support the Branch Manager in supervising programme implementation at the branch level, ensuring activities are delivered according to the Annual Operating Plan (AOP).

Assist in team setup, staff onboarding, training, and planning of programme activities for Program Assistants.

Support the BM in ensuring the effective use of Binsight and related digital systems from household surveys to programme monitoring activities.

Support preparation and timely submission of MIS reports, financial reports, and donor reports.

Contribute to the development of market linkages and value-chain activities related to programme implementation.

Supervisory and Coordination Support:

Serve as the secondary focal point at the branch level, supporting coordination with internal and external stakeholders.

Co-facilitate monthly branch coordination meetings to strengthen communication, planning, and programme alignment.

Support monitoring, research, and survey activities including household surveys and programme assessments.

Assist in organizing community dialogues, workshops, and stakeholder meetings.

General Administration Support

Support the efficient functioning of the branch office and ensure a safe and conducive working environment.

Coordinate the procurement and management of office supplies and consumables.

Maintain effective administrative record-keeping systems at the branch office.

Serve as the focal point for branch-level safety and security matters.

Coordinate incident reporting and documentation, ensuring timely communication and corrective action where required.

Safeguarding Responsibilities:

Promote and uphold BRAC’s safeguarding principles by ensuring that all staff, participants, and community members are protected from abuse, exploitation, harassment, and neglect during programme implementation.

Contribute to maintaining a safe, respectful, and inclusive working environment for staff and programme participants, ensuring that safeguarding considerations are integrated into all programme activities.

Act as a resource person for safeguarding awareness at the branch level, providing guidance to staff and promoting adherence to safeguarding policies and standards.

Support the implementation and monitoring of safeguarding policies, ensuring that safeguarding measures are considered in programme planning, field activities, and interactions with participants.

Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same.

MAJOR CHALLENGES

Timely Cash Banking – Ensuring prompt deposit of collected cash despite logistical constraints such as distance to banks or limited banking infrastructure.

Procurement Delays – Managing procurement processes efficiently while complying with procurement policies and dealing with vendor availability or approval timelines.

Maintaining Financial Controls – Ensuring accurate documentation, reconciliations, and compliance with financial policies in a decentralized field environment.

System and Data Synchronization - Ensuring consistency and accuracy between field digital tools (e.g., Binsight) and the accounting system.

DECISION MAKING

Decision taken independently: Routine financial and operational tasks.

Decision referred to the Supervisor: Changes in financial procedures, branch operations or internal controls, major expenditures or procurement beyond delegated authority, adjustments to programme implementation under the AOP, staff management matters, and financial or operational issues that cannot be resolved at the branch level

RELATIONSHIP TO OTHER ROLES

Within the Programme or Department (position names): TSOs, Regional Manager, Regional MERL Officer etc.

Outside the Programme or Department (Programme& position names): Branch level other programme colleagues, MF-BM & MF-COs etc.

WHO DOES PERFORMANCE REVIEWS FOR THIS ROLE?

AIM Branch Manager in consultation with the Regional Accounts Manager (RAM)

ANY OTHER ADDITIONAL RESPONSIBILITIES?

Banking coordination, Office management, Visitor Management and coordination with other BRAC staff.

BUDGET under this POSITION

[Budget holds/provided to spend for the project or programme or the signing authority of the position (If any)]

Not Applicable

NUMBER OF REPORTEES

Direct: 1 branch administrative staff, if available

Indirect: N/A

EXPERIENCE (Including sector/industry)

Bachelor's degree (preferred) or Diploma in Finance/Accounts/Business Administration/ Commerce and /or other relevant fields

At least 2 years’ experience in national/international development sector, including experience with managing finance and accounts for development programs including microfinance, livelihood, education, agricultural and food security, and/or girl’s and women’s empowerment programs

KNOWLEDGE, SKILLS & COMPETENCIES

Experience in project management and coordination, including supervision and monitoring, administration, finance, and logistics

Strong Microsoft Office skills

Strong sense of teamwork and collaboration, and demonstrated ability to build relationships with individuals from diverse backgrounds

Personal qualities of integrity, credibility, and dedication to the mission of BRAC.

SPECIFIC EDUCATIONAL QUALIFICATION

Degree: Bachelor's (preferred) / Diploma

Concentration / Major: Finance/Accounts/Business Administration/Commerce and/or other relevant fields

PROFESSIONAL CERTIFICATION (PREFERED)

Part qualification or active pursuit of a recognized professional accounting certification such as ACCA, CPA, or equivalent (e.g., CAT) will be an added advantage.

Qualified and interested applicants should submit their application torecruitment.ghana@brac.net stating the job title and the preferred location in the email subject.

Qualified and interested female candidates in the Upper West Region and Central Regionof Ghana are encouraged to apply and only shortlisted candidates will be contacted.

Branch Accounts & Operations Officer (baoo)

Key skills

At a glance