Reporting Relationships: Reports to the Site Operations Manager
- To ensure that materials are properly received, accounted for, and maintained at the required quality and quantity levels to meet the Company's needs.
- To provide support services to the factory.
- Return on Investment
- Customer Satisfaction
- Turnaround Time
- Strategic Alliances with Different Institutions.
- Receive all types of bulk oil from Port Harcourt and other locations into the Beach Storage Tanks after sampling and approval by the Quality Control Laboratory.
- Issue or supply all types of oil from the storage tanks to the Bleaching Section as requested.
- Document all receipts of materials and maintain the abstract and all necessary records.
- Submit the daily stock sheet detailing all receipts made during the day to the Planning/Stores Manager.
- Conduct monthly call-overs and compare abstract records with physical stock figures to ensure accuracy and identify discrepancies.
- Report any unforeseen circumstances to the Manager and await further instructions.
- Perform any other duties that may be assigned by the immediate supervisor or Operations Manager.
- Provide on-the-job training for all subordinate staff.
- Ensure the provision and maintenance of safe working conditions.
- Control and maintain discipline among subordinate staff.
- Ensure that subordinates understand their job responsibilities.
- Systematically appraise the performance levels of subordinate staff.
- Communicate effectively with other supervisors on matters of organisational interest.
- Advise the immediate supervisor on up-to-date developments within the assigned area of responsibility.
Principal Accountabilities
- Ensure that the correct quality and quantity of oil are received at all times.
- Ensure adequate availability of materials to support effective operations.
- Ensure accurate documentation of all receipts and issues.
- Maintain accurate and timely records of all receipts and issues.
- Ensure that all records and documentation are complete and up to date.
- Maintain cleanliness and safety standards at all times.
- Ensure accuracy in monthly call-overs and stock comparisons, and promptly report any discrepancies or inconsistencies.
- Ensure that all assigned duties and responsibilities are carried out accurately and effectively.
Internal & External Relationships
- Work effectively with other staff to continually improve performance while adhering to legislative and Company standards.
- Work closely as a team with the Line Manager and other leaders to deliver set objectives.
- Communicate effectively with relevant internal and external stakeholders as required.
- Excellent communication and interpersonal skills.
- Strong analytical and problem-solving abilities.
- Attention to detail and accuracy.
- Ability to work effectively under pressure.
- Strong leadership and supervisory skills.
- Integrity, accountability, and professionalism.
- Proactive and results-oriented approach.
- Ability to work collaboratively with others.
Occupational Health & Safety (OH&S):
Key Activities:
- Be aware of workplace hazards within the area of responsibility and implement appropriate control measures to reduce associated risks.
- Achieve at least 85% closure of actions arising from monthly HSE inspections.
- Achieve at least 95% compliance with Behaviour-Based Safety (BBS) walk-around requirements.
- Train at least 65% of the workforce on safety awareness.
Environmental Management System (EMS) Objectives:
Key Activities:
- Understand roles and responsibilities and the importance of conformity with EMS requirements.
- Implement and comply with EMS requirements relating to environmental aspects and impacts, as well as other applicable policies, procedures, and regulations relevant to assigned duties.
Quality and Plan Compliance Delivery - GMP:
Key Activities:
- Ensure that manufacturing operations meet stipulated Good Manufacturing Practice (GMP) requirements.
- Maintain good knowledge of GMP requirements and ensure their proper application on site in line with PZC GMP standards and NAFDAC requirements.
Quality Management System (QMS) Objectives:
Key Accountability:
- Ensure the effectiveness of the Quality Management System (QMS) and contribute to the continual improvement of the system.
Internal and External Relationships:
- Work effectively with other staff to continually improve performance while adhering to legislative and Company standards.
- Work closely with the Line Manager and other leaders to deliver agreed objectives.
Qualification, Knowledge, Skills & Experience Needed
- OND, HND, or BSc in Social Sciences or Engineering.
- Minimum of five years of work experience in a similar position.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Internet applications, and other relevant software.
- Excellent communication and presentation skills.
- Strong analytical and problem-solving skills.
- Ability to withstand stress and work effectively under pressure.
- Bold: Fearless, Pioneering & Passionate, Open & Honest, True to Oneself, Proud of What I Do - Being Accountable & Exhibiting Integrity in All I Do.
- Energetic: Being Dynamic & Proactive, Capable & Flexible, Embracing Change, and Evolving to Overcome Every Obstacle in My Way.
- Striving: Raising the Bar, Pushing Performance, Aiming High, and Achieving More - Always Learning to Improve.
- Together: Embracing Others with Many Voices, Being Supportive, Inclusive, Respectful, and Empowered - Helping Others to Unleash Their Potential.