Job Summary
The Associate, Programmes will support management of Senegal partnerships, coordinate skilling, mobilisation, and community engagement activities for the AFIYA Programme in Senegal. The role will play essential role in the AFIYA project by providing structured administrative, coordination, and operational support to enhance programme implementation in the country. By ensuring high standards of documentation, timely reporting, and efficient communication, this role significantly contributes to the smooth execution of projects and supports informed strategic decision-making. S/he will actively supports the monitoring of programme performance, manages resource and budget tracking, and facilitates compliance and risk management processes.
Job Details
Reports directly to – Senior Project Manager, AFIYA
Reports indirectly to – Principal, Sustainable Insurance
Contract Type – Full time
Key responsibilities and role requirements
Programme Coordination & Support
Provide efficient coordination and administrative support to enhance seamless programme implementation and operational alignment.
Foster strong partnerships with in-country stakeholders; including NGOs, cooperatives, government entities, and training providers to drive effective program delivery and sustainability.
Lead the localisation and implementation of agribusiness development hubs and financial literacy programs, ensuring alignment with AFIYA’s objectives and measurable impact.
Work closely with the AFIYA function leads to support delivery at country level.
Support community mobilisation campaigns that are inclusive, evidence-based, and integrated with other AFIYA initiatives to maximise reach and effectiveness.
Act as the primary liaison for field-level insights, ensuring young women’s voices shape program design, product development, and policy engagement.
Track, analyse, and report on key performance indicators to demonstrate progress, impact, and learning across country-level interventions.
Coordinate and manage logistical arrangements for workshops, meetings, and programme events at the country level, ensuring efficiency and effective resource use.
Maintain updated records and trackers for project milestones, ensuring clarity on timelines and deliverables.
Project Documentation & Reporting
Maintain accurate and comprehensive project documentation and produce timely reports, enabling informed decision-making and effective programme communication.
Maintain organised, accurate, and accessible project files and documentation, both digitally and in hard copy.
Prepare timely and accurate country project progress reports, clearly summarising key activities, achievements, risks, and issues.
Manage centralised repositories for country programme documentation, ensuring consistency and ease of access for all stakeholders.
Track deadlines for reporting requirements and proactively communicate reminders to responsible project team members.
Ensure consistent application of AFIYA project documentation standards and templates across all projects.
Monitoring, Evaluation & Learning
Support robust country data collection and analysis processes, contributing to evidence-based learning and continuous improvement in programme performance
Assist in collecting and compiling project monitoring data, ensuring accuracy and timeliness of submissions.
Support preparation and administration of evaluation and learning surveys or feedback forms as required by the Development Impact team.
Coordinate logistics and documentation for learning and reflection sessions, including note-taking and follow-up actions.
Support the compilation of country programmes impact stories and case studies to promote knowledge sharing and organisational learning.
Contribute to updating monitoring dashboards and tracking tools to facilitate regular review and analysis of programme performance.
Risk & Compliance Management
Assist proactively in identifying and mitigating project-level risks and ensuring compliance with donor guidelines, thereby safeguarding programme integrity.
Regularly update and maintain risk registers for each project, ensuring identified risks are documented, assessed, and communicated clearly.
Provide administrative support during internal and external audits, ensuring timely provision of documentation and evidence as required.
Assist in reviewing project-level activities for compliance with internal policies, donor agreements, and governance standards.
Support preparation of risk and compliance reports highlighting key issues, mitigation actions, and status updates for management review.
Facilitate the documentation and communication of lessons learned regarding risk management practices across the division.
Resource & Budget Tracking
Track and monitor budget utilisation and resource allocations, facilitating optimal use of resources and financial transparency in programme delivery.
Assist in tracking project expenditures against approved budgets, highlighting variances and preparing basic financial reports for programme managers.
Maintain detailed records of consultant engagements, including contract timelines, deliverables, and payment schedules.
Provide regular updates to programme managers on resource allocation status, enabling proactive adjustments and optimised resource use.
Coordinate closely with finance teams to reconcile budget records, resolve discrepancies, and ensure accurate financial tracking.
Stakeholder & Team Collaboration
Facilitate effective stakeholder and team interactions through strong administrative support and clear communications, fostering collaboration and partnership effectiveness.
Provide administrative support to maintain accurate stakeholder contact lists and manage routine stakeholder communications effectively.
Arrange logistical details for stakeholder engagement events, such as scheduling meetings, securing venues, and preparing materials.
Act as a liaison point for internal communication within project teams, facilitating effective information flow and coordination.
Support programme managers in producing and distributing communications materials, presentations, and updates for stakeholders.
Assist in collecting and summarising stakeholder feedback, contributing to improved stakeholder engagement practices.
Carry out any other duties or special assignments as assigned by the Management.
Competencies
Competencies describe the key behaviours that drive success in all of FSD Africa’s roles, regardless of technical specialism. They have been derived from systematic research correlating performance with personal attributes.
Competency Levels
Level 1: Basic
Level 2: Foundation
Level 3: Specialist
Level 4: Senior Specialist
Level 5: Leading Expert
Level 6: Executive
This position requires competency at Foundation Level for all the competencies listed below:
Essential foundations
Commitment & Alignment
Demonstrates commitment to serving our partners and alignment with the values and vision of FSD Africa
Change & Challenge
Has a strong sense of ownership that leads to learning, self-starting, taking initiative, driving change and leading development
Achievement competencies
Situational Awareness & Thinking
Thinks clearly and intentionally, analysing information objectively, understanding issues, solving problems, and making decisions
Drive for results
Is keenly motivated to achieve goals & act with accountability to deliver quality results
People competencies
Relationships & Collaboration
Discerns and appreciates the values, viewpoints, or abilities of others; effectively reconciles different interests and displays emotional intelligence
Communication & Influencing
Deliberately adjusts behaviour to accommodate others; communicates clearly, confidently, and appropriately to influence others
Requirements
Person specifications
Qualifications and Education
Relevant Master’s degree and 3 years of experience or Bachelor’s degree from a recognised university and 4 years of experience, working in programme management, development finance, financial sector development, or a related field.
Excellent skills in written and spoken English
Professional certification in Project Management or Programme Management (e.g., PRINCE2, PMP) would be advantageous.
Excellent skills in written and spoken English.
This position is open exclusively to local candidates currently residing in Senegal
Essential Experience, Knowledge, and Skills
Minimum of 3 years’ experience providing project coordination or administrative support within complex programmes or multi-stakeholder environments.
Demonstrable experience working in project management offices (PMO), ideally within development finance, international NGOs, or related sectors.
Proven track record in managing project documentation, reporting, and coordination of monitoring and evaluation processes.
Prior experience in tracking budgets, resources, and consultant engagements within donor-funded programmes.
Strong proficiency in project management software (e.g., Microsoft Project, Monday.com, Smartsheet) and advanced skills in Microsoft Office Suite (especially Excel, Word, and PowerPoint).
Knowledge and understanding of risk management practices, compliance requirements, and audit processes in donor-funded or international development programmes.
Familiarity with data collection methodologies, project monitoring frameworks, and reporting requirements of donor organisations.
Excellent written and verbal communication skills in English, with proven ability to prepare clear, accurate, and concise reports and documents.
Desirable
Experience of working in a multi-cultural environment
Experience working with donors, including knowledge of donor policies and procedures.
Previous experience of working in FCDO-funded projects
Languages: French, local African languages
Commitment to Equity, Diversity, and Inclusivity:
FSD Africa is committed to building a diverse organization and a climate of equity and inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.