ENVIRONMENT:IDENTIFY and implement process improvements to increase efficiency and productivity by providing seamless, high-level administrative support as the next Assistant to the Executive: Sales wanted by a dynamic Micro Insurer. Your core focus will be providing administrative support to the Executive: Sales, including scheduling, coordination, communication, and daily sales operations logistics. You will also maintain accurate customer and product databases; collate sales reports and prepare PowerPoint presentations while coordinating arrangements for the annual Sales Conference. The successful incumbent must have Grade 12/Matric or equivalent and preferably hold a Secretarial or Administrative Assistant Diploma, or equivalent qualification with strong administrative & presentation skills, fast and accurate typing ability and proficiency with MS Office, particularly Excel, Word, and Outlook, is required.DUTIES:
Identify and implement process improvements to increase efficiency and productivity.
Maintain accurate customer and product databases and track relevant data.
Arrange travel and itineraries for the Executive: Sales.
Coordinate arrangements for the annual Sales Conference.
Maintain organized documentation, filing system and prepare high level reports or presentations.
Collate sales reports and prepare PowerPoint presentations.
Provide administrative support to the Executive: Sales, manage complex schedules, coordination, communication, organise high level corporate meetings, and daily sales operations logistics.
Assist with queries from District Branch Managers.
Support performance analysis and help identify areas for improvement.
Ensure effective coordination between teams and departments.
Draft letters relating to the Sales Advisor Division as required.
Prepare requisitions, including travel and refund requests, as required.
Direct and coordinate daily office activities, facilities, and internal administrative workflows.
Grade 12 or an equivalent qualification is essential.
A Secretarial or Administrative Assistant Diploma, or equivalent qualification, is preferred.
Minimum 4 – 5 years experience of relevant functional administrative or office support / management.
Excellent written and verbal communication skills in English are required.
Strong presentation skills are required.
Proficiency in MS Office, particularly Excel, Word, and Outlook, is required.
Strong attention to detail and a high level of accuracy.
Ability to handle confidential information with discretion.
Fast and accurate typing skills.
Strong communication skills, with the ability to engage effectively with colleagues, other departments, and management.
Good time management skills, with the ability to deliver results and meet deadlines.
Self-motivated, with the ability to work independently and collaboratively as part of a team.
Experience in the Financial Services industry.
Additional language skills.
Desired Skills:
Assistant
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