The incumbent of this position will fulfil the necessary requirements to be able to assist with the management of the Foreign Debtors Department, to meet all company and departmental objectives with regards to ensuring monies are collected timeously.
KEY PERFORMANCE AREAS:
Open Accounts
Reply on itrade messages from the bank with correct BOP code
Processing of critical payments done efficiently and correctly
Ensure compliance with Sarbanes Oxley for all internal processes
Processing of month-end statements
Running Age Analysis
Accurately converting foreign currencies to local by using correct rate of Exchange.
Follow - up outstanding amounts in line with Distributor Business Conditions
Ensure all payment terms are per Distributor Business Conditions
GNS (Global Netting Systems)
Upload of outstanding balances per Age analysis for all TME customers
Ensure all values balance to the Age Analysis
Process Foreign and Local Currencies together with UCR numbers
Process payments on GNS clearing system. Submit to Treasury
Clear as per settlement dates on GNS Calendar
Problem Solving/Debtors follow up
Follow up on invoice queries
Send monthly statements to all open accounts by 3rd of each month and ensure correctness.
Follow and confirm payment date
Comprehensive monthly reporting
Stats Report - Volumes for components and Vehicles
Foreign Debtors Revaluation in General Ledger
Prepare monthly reconciliation and submit via Blackline platform
Export Debtors Age Analysis valued to +- 1.5 million
Tax Schedules for Export Customers transgressing the Vat rulings
Debtors Analysis Variance Reporting
Export Debtors year on year Roll forward
Budgeting/Debtors Balances
Accurate and timeous Quarter end packs
Cash Forecast
Provide cash forecasts for cash management to Treasury
Analyse the local cash/forex debtors receiving book
Liase with business cost planning department for volumes
Forecast expected payments based on DBC
Compliance
Calculate and process journals for all losses\gains accurately, compile an accurate Export Revaluation schedule using the month end exchange rates as per treasury department. Revalue Foreign Debtors as per the SOX PNP.
Compliance to all standard operating procedures
Ensure that journal entries passed are compliant in terms of SOX requirements
Ensure correct BOP and Unique Consignee reference is accurately captured into I' trade system to meet exchange control requirements as per the SA Reserve Bank requirements.
Follow up on bank statements ensuring all funds are appropriately received and processed eliminating any risk of fraud.
QUALIFICATIONS AND EXPERIENCE:
NQF 5 (240 Credits), Degree or Diploma in Finance, Accounting or related
Minimum 3-5 years relevant Debtors, International Trade banking experience (Knowledge of Exchange Rate)
Minimum 3 years relevant Letter of Credit experience preferably within a manufacturing environment
Knowledge of Inco terms & Reserve Bank controls
Credit Control, General Ledger
Financial Reporting.
Good business acumen (Advantageous- experience in a manufacturing environment)
COMPETENCIES:
Accurate Information gathering and analysis
Awareness and commitment to our mission
Awareness of situations and Decisiveness
Communication and sharing of mid to long term plans
Creation of innovative vision
Establishing framework and systems for organisational review
Feedback of evaluation results and long-term development of others
Perseverance
Strategic re-allocation of resources and review of work methods
Suitable assignment and objective performance review