Location: Ibeju-Lekki, Lagos, Nigeria
We are seeking a proactive, analytical, and detail-oriented Assistant Fleet Manager to support the effective management and coordination of the company's fleet operations. The successful candidate will assist in overseeing vehicle utilization, monitoring driver activities, coordinating maintenance schedules, tracking vehicle movements through GPS systems, and ensuring compliance with operational and safety standards.
The ideal candidate should have practical knowledge of fleet operations, vehicle maintenance, GPS tracking systems, and transportation coordination, with the ability to identify operational inefficiencies, monitor fleet performance, and support cost-effective fleet management.
Fleet Operations and Vehicle Management
- Assist in coordinating and monitoring the day-to-day operations of the company's fleet.
- Monitor vehicle availability, utilization, allocation, and deployment to ensure optimal operational efficiency.
- Coordinate vehicle scheduling, dispatch, and assignment based on operational requirements.
- Monitor vehicle movements and ensure vehicles are deployed in line with approved schedules and assignments.
- Identify and report underutilized vehicles, operational delays, and fleet management challenges.
- Ensure proper documentation and handover of vehicles before and after assignments.
GPS Tracking and Fleet Monitoring
- Monitor company vehicles through GPS tracking systems to ensure compliance with approved routes and schedules.
- Track vehicle locations, movement patterns, speed, idle time, and route deviations.
- Identify unauthorized vehicle movements, excessive idling, and other unusual activities, escalating concerns where necessary.
- Generate GPS tracking reports and provide updates on vehicle movements and operational activities.
- Support the effective use of fleet monitoring technology to improve vehicle security, accountability, and operational efficiency.
Vehicle Maintenance and Repairs
- Monitor preventive maintenance schedules to ensure vehicles are serviced at the appropriate intervals.
- Follow up on vehicle repairs, servicing, inspections, and routine maintenance activities.
- Maintain updated records of vehicle maintenance history, repairs, breakdowns, and service costs.
- Liaise with mechanics, workshops, vendors, and service providers to ensure timely and quality maintenance.
- Monitor vehicle conditions and promptly report mechanical defects or safety concerns.
- Track vehicle downtime and support measures to minimize disruptions to operations.
Driver Coordination and Supervision
- Assist in coordinating daily driver assignments, schedules, and vehicle allocations.
- Monitor driver attendance, punctuality, conduct, and compliance with company policies.
- Ensure drivers adhere to approved routes, traffic regulations, operational procedures, and road safety standards.
- Maintain accurate driver records, including licenses, certifications, and other relevant documentation.
- Report driver misconduct, operational irregularities, and safety violations to the Fleet Manager.
- Support effective communication between drivers, fleet management, and other operational departments.
Fuel Management and Cost Control
- Monitor vehicle fuel consumption and maintain accurate fuel usage records.
- Identify unusual fuel consumption patterns, excessive fuel usage, and potential discrepancies.
- Assist in monitoring fuel expenses, maintenance costs, and other fleet-related operational expenditures.
- Support the implementation of cost-control measures to improve fleet efficiency.
- Reconcile fuel records against vehicle mileage, assignments, and operational reports where applicable.
Fleet Documentation, Compliance and Reporting
- Maintain accurate and up-to-date records of all company vehicles, including registration documents, insurance, roadworthiness certificates, and inspection records.
- Monitor the validity and renewal dates of vehicle documentation to ensure compliance.
- Prepare periodic fleet performance reports covering vehicle utilisation, fuel consumption, maintenance activities, vehicle downtime, and operational costs.
- Document and report vehicle accidents, breakdowns, incidents, and other operational irregularities.
- Assist in investigating fleet-related incidents and ensuring appropriate follow-up actions are taken.
- Ensure compliance with applicable transport regulations, road safety requirements, and internal fleet management procedures.
REQUIREMENTS AND QUALIFICATIONS
- Bachelor's Degree or HND in Logistics, Transport Management, Mechanical Engineering, Business Administration, or a related discipline.
- 1 - 3 years of relevant experience in fleet management, transportation, logistics, or a related operational role.
- Practical knowledge of fleet operations, vehicle maintenance, dispatch coordination, and route management.
- Experience using GPS tracking systems and fleet management software.
- Good understanding of vehicle monitoring, tracking, fuel management, and fleet performance reporting.
- Proficiency in Microsoft Office Suite, particularly Microsoft Excel, for record-keeping and operational reporting.
- Knowledge of vehicle documentation, roadworthiness requirements, and applicable transport regulations.
- Strong organizational, analytical, coordination, and problem-solving skills.
- Good communication and interpersonal skills, with the ability to coordinate effectively with drivers, vendors, and other departments.
- Ability to multitask, work under pressure, demonstrate initiative, and maintain attention to detail.
- Fleet Operations and Coordination
- GPS Tracking and Vehicle Monitoring
- Vehicle Maintenance and Compliance
- Driver Management and Coordination
- Fuel Monitoring and Cost Control
- Data Management and Operational Reporting
- Problem-Solving and Decision-Making
- Organisation and Attention to Detail