The Assistant Corporate Services Manager is responsible for working with the Corporate Services Manager to ensure the organization's facilities are managed effectively.
Supporting the Corporate Services Manager, the Assistant Corporate Services Manager's responsibilities covers all office, residential and guest house facilities across locations in Nigeria and includes canteen operation, property maintenance, furnishing and housekeeping, immigration, visas and ticketing.
To manage the provision of quality services that reflects the organization's core values.
What you'll be doing
Undertake day-to-day facilities tasks including the continued operation of the organization facilities through a cost effective and efficient maintenance program.
Support the Corporate Services Manager with the smooth delivery of facility-related projects and activities.
Ensure the organization operates its facilities sustainably by continuous monitoring and introduction of sustainable practices.
Support the Corporate Services Manager with the continued management of the organization's property portfolio and advise of critical dates/activities as required.
Correspond with key suppliers and contractors to undertake maintenance, installation and removal of facilities fixtures and fittings and/or furnishings as required.
Ensure that service levels are maintained with key suppliers and issues are considered and acted upon in a timely and professional manner;
Provide support for other Corporate Services teams across locations to meet service deadlines/tasks as required.
Management of corporate relationships with service providers (housing, immigration, visas, travel) ensuring activities are fully compliant with Business Code and local legislation.
Manages day-to-day service requests from stakeholders and customers (day-to-day administrative management of the employee life cycle)
Track the use of office consumables - stationery and refreshments - highlighting any unusual trends.
Periodic canteen inspection and ensure 100% compliance with H&S/food handling requirements
Follow up with Procurement, vendor and Finance departments for prompt delivery and payments to Service Vendors.
Preparation and making ready available office/residential space for new and existing staff.
Immigration Matters
Ensure monthly NIS returns are completed on time and correctly.
Ensure proper documentation is maintained for all expatriates.
Requirements
2-3 years working in a large organization in a similar role
Professional certification in Facilities Management would be an advantage
Experience in any area of corporate services i.e. vendor management, facilities, events, would be an advantage
Understanding of facilities management and the building/construction industry. Understanding of document storage requirements, policies and procedures.