Job Summary
Job Summary
The Stock Controller is responsible for maintaining optimal inventory levels and ensuring efficient stock management in accordance with hospital policies and best practices.
The role supports uninterrupted healthcare service delivery through accurate inventory control, stock monitoring, replenishment planning and effective management of medical and non-medical supplies.Key ResponsibilitiesInventory Monitoring and Control
Key Responsibilities
Track and analyze inventory levels regularly to identify trends, shortages and opportunities for improvement.
Determine reorder levels and initiate timely replenishment to prevent stock-outs.
Recommend optimum inventory quantities for replenishment.
Maintain optimal stock levels to meet operational requirements.Stock Verification and Reconciliation
Conduct regular random stock counts and cycle counts to verify inventory accuracy.
Identify stock discrepancies and investigate inventory variances.
Report stock variances and inventory inconsistencies to the Warehouse Coordinator.
Ensure inventory records are accurate and up to date.Expiry and Obsolescence Management
Monitor stock expiry dates and track near-expiry inventory.
Implement measures to minimize stock expiries and obsolete inventory.
Track and escalate slow-moving inventory and short-expiry items.
Support disposal processes for approved obsolete and expired stock.Inventory Systems Management
Maintain and utilize inventory management systems to monitor stock movements and inventory levels.
Ensure accurate, timely and complete posting of inventory transactions.
Update inventory records and generate inventory reports.
Maintain accurate documentation of stock transactions.Stores and Warehouse Operations
Oversee receipt and storage of incoming inventory items.
Ensure proper handling, storage and preservation of stock items.
Arrange stock safely, neatly and in a manner that supports traceability.
Apply the First Expiry First Out (FEFO) stock management principle.Distribution and Replenishment Support
Ensure accurate and timely issuance of inventory items to users, departments and sub-stores. (adsbygoogle=window.adsbygoogle||[]).push({});
Prepare inventory replenishment lists in collaboration with purchasing teams.
Prompt purchasers on items approaching minimum stock levels.
Support continuity of supply through proactive inventory planning.Reporting and Analysis
Prepare inventory and stock performance reports.
Analyze inventory trends and usage patterns to support decision-making.
Provide data required for stock forecasting and inventory optimization.
Support continuous improvement in inventory management practices.QualificationsApplicants should possess:
Qualifications
A Bachelor's Degree or Diploma in Purchasing and Supply Management or an equivalent qualification.Experience
Experience
At least two (2) years of post-college experience in a relevant inventory, stores or supply chain management role.
Experience in inventory control, warehousing or stock management will be an added advantage.Additional Requirements
Additional Requirements
Proficiency in Microsoft Excel and Microsoft Word.
Knowledge of inventory management systems and stock control procedures.Required Competencies
Required Competencies
Strong inventory management and stock control skills.
Analytical and problem-solving abilities.
Attention to detail and accuracy.
Strong numerical and data analysis skills.
Communication and interpersonal skills.
Report preparation and documentation skills.
Planning and organizational skills.