The Centre for Collaboration in Africa (CCA) at SU International (SUI) creates an enabling environment for Stellenbosch University to partner with institutions across the African continent, working in collaboration with various local, Africa-continental and global partners. The CCA Administrator provides financial, administrative and project management support to the Centre, while also assisting with the INTERINFO internationalisation information system and the curation of the CCA's digital platforms.
Duties
Working closely with the Coordinator: Finance and Administration to assist with the CCA's financial administration, including capturing purchase orders, collecting supporting documents for hotel and flight bookings, reimbursements and DSA payments, and providing basic financial administration.
Providing administrative and project management support, which includes coordinating travel logistics such as flights, transport, accommodation and DSAs, assisting with report writing, communicating with partners and writing minutes of meetings.
Administering events, training programmes, workshops and PERIPERI U Talk sessions, including registering participants, facilitating online sessions, and assisting with post-training evaluation and recommendation reports.
Maintaining the CCA's shared calendar, documentation, MoUs and meeting records, and arranging visitor logistics, catering and office management.
Assisting with the INTERINFO Integrated Information System, including accurate and regular data entry, reporting, training of colleagues, and participation in system testing and updates.
Assisting with the CCA's digital platform management and content curation, which includes maintaining the SU Africa platform website and online library, uploading resources in line with metadata standards, and liaising with the SUI communication focal point and partners to source institutional stories.
Job Requirements
National diploma (NQF level 6).
At least three years' administrative experience in a complex, fast-paced environment.
Experience in financial administration and record-keeping.
Experience in supporting multi-stakeholder projects, project administration and the coordination of travel, meetings and events.
Experience in database and online-system administration, data capturing and analysis, with the ability to produce accurate reports.
Excellent computer profiency in MS Office, particular Word, Excel, PowerPoint, Outlook and Teams.
Excellent written and verbal communication skills in English.
Strong organisational and systematic administrative skills, with the ability to manage multiple priorities, establish priorities and work accurately under pressure.
Excellent time-management skills, attention to detail and the ability to manage large volumes of information while meeting deadlines.
Strong interpersonal skills and the ability to communicate effectively with colleagues and external stakeholders.
Demonstrated ability to take initiative, exercise sound judgement, solve problems proactively and work with minimal supervision.
The ability to plan strategically, think analytically and contribute to continuous process improvement.
The ability to work both independently and as part of a team.
Recommendation
Bachelor's degree.
Working knowledge of Stellenbosch University and its environments.
Experience with database management, as well as content management systems such as WordPress.
Expertise in the use of Stellenbosch University's administrative and financial systems.
Basic design skills, for example in Canva or the Adobe Creative Suite.
Familiarity with African higher education networks and international academic collaboration frameworks.
Cross-cultural communication experience in multicultural environments.