- Our client, a well-established organisation within the mining industry, is seeking a highly organised, detail-oriented and experienced Administrator (Projects) to provide comprehensive administrative and reporting support to the project team based in Irene, Centurion, Gauteng.
- The successful candidate must have a proven background in mining, strong project administration experience and advanced Microsoft Excel skills.
- This role requires an individual who is hands-on, accurate, analytical and capable of managing project documentation, maintaining detailed records and preparing reliable reports to support project planning, monitoring and execution.
- A relevant post-matric qualification in Project Administration, Project Management, Business Administration, Office Administration or a related field is essential.
- Minimum 5 years' relevant project administration experience within the mining industry is essential.
- Previous experience supporting project teams in a mining, engineering or capital projects environment.
- Advanced Microsoft Excel proficiency is essential and will be practically tested.
- Strong working knowledge of Microsoft Office, including Word, Outlook and Excel.
- Experience compiling project reports, maintaining project documentation and managing project data.
- Exposure to project budgets, cost tracking, schedules, progress reports and expenditure monitoring.
- Excellent written and verbal communication skills.
- Strong organisational skills and the ability to manage multiple priorities and deadlines.
- Exceptional attention to detail, accuracy and follow-through.
- Ability to work onsite in Marikana, North West.
Roles and Responsibilities
Project Administration and Coordination
- Provide day-to-day administrative support to project managers, engineers and the broader project team.
- Coordinate project meetings, prepare agendas, compile minutes and maintain action registers.
- Follow up on outstanding actions and ensure deadlines are met.
- Assist with project schedules, progress tracking and administrative coordination.
- Maintain accurate project registers, trackers and reporting tools.
Project Reporting and Advanced Excel
- Compile, consolidate and maintain detailed project data and reports using advanced Microsoft Excel.
- Develop and maintain spreadsheets, dashboards, trackers and reporting templates.
- Use advanced Excel functions, formulas, lookups, PivotTables and data analysis tools to manage and interpret project information.
- Track project expenditure, budgets, commitments, forecasts and cost variances.
- Monitor project milestones, schedules, deliverables and progress against agreed targets.
- Identify data discrepancies, investigate inconsistencies and ensure the accuracy and integrity of reporting.
- Prepare regular reports and presentations for project management and relevant stakeholders.
Document Control and Record Management
- Maintain organised electronic and hard-copy project files in accordance with company procedures.
- Manage project correspondence, technical documentation, approvals, meeting minutes and supporting records.
- Ensure documents are correctly named, version-controlled, filed and readily accessible.
- Track document submissions, reviews, approvals and outstanding information.
- Maintain registers for drawings, reports, contracts, purchase orders and other project documentation, where applicable.
Procurement and Financial Administration
- Assist with purchase requisitions, purchase orders, supplier documentation and invoice tracking.
- Follow up with procurement, finance, suppliers and contractors regarding outstanding documentation and approvals.
- Maintain procurement trackers and assist with monitoring project commitments and expenditure.
- Verify supporting documentation and flag discrepancies for resolution.
- Assist with the compilation of cost reports and supporting information for budget monitoring.
Stakeholder and Site Coordination
- Liaise with project teams, mining operations, engineering departments, contractors and service providers.
- Coordinate information requests and follow up on outstanding inputs required for project reporting.
- Assist with arranging project meetings, site visits and related logistics.
- Support compliance with site-specific administrative procedures and document requirements.
- Handle confidential project and commercial information professionally.
General Administrative Support
- Maintain project filing systems, databases, registers and administrative records.
- Assist with preparing presentations, correspondence, reports and project documentation.
- Ensure deadlines, reporting cycles and administrative deliverables are consistently met.
- Identify opportunities to improve administrative processes, reporting accuracy and recordkeeping.
- Perform additional project-related administrative duties as required.
Closing Date: 12 Nov 2026