Administrator: Debtors | Ud Trucks Pretoria East

Job Description

• UD Trucks Pretoria East currently holds a vacancy for an Administrator: Debtors to join our finance team. The successful candidate will report to the Manager: Finance and will be responsible for managing accounts receivable, ensuring timely collections, and maintaining accurate financial records.

Main Purpose

• Invoicing, collecting outstanding balances and maintaining trade debtor accounts. Providing support to the creditors' function.

The Key performance areas:

Debtors control

• Ensure that all invoices matched with order & delivery receipt are verified on the computer system
• Ensure that valid payments are processed timeously after all relevant documentation obtained
• Ensure that reconciliation of accounts are updated and cleared on a monthly basis
• Ensure that anomalies brought to the Financial Managers attention timeously and proactively
• Benefits of settlement discounts to be maximized
• Ensure accurate compliance with VAT legislation

Administration Control:

• Ensure customer data base is updated and maintained Debtor statements to be sent out within set deadlines
• Ensure accurate compliance with VAT legislation

Risk Management:

• Doubtful debts to be monitored and reported immediately
• Conducts ITC Checks
• For all new customers
• Annually for existing accounts
• Whenever significant Credit Increases are required
• Ensure credit reference are checked
• Minimize bad debt by enforcing credit terms
• Caution or stop sales to high risk customers
• Minimize bad debt by enforcing credit terms

Qualifications

• Minimum of Grade 12 (Matric)/NQF Level 4 equivalent qualification with Accounting
• Clear credit and criminal record
• Computer literate, with strong proficiency in Microsoft Excel
• Excellent verbal communication skills
• Knowledge of Evolve (advantageous)

Experience

• 1 - 3 years of experience in a similar role or environment (Debtors Clerk within Automotive Industry)

Skills and Personal Attributes

• Strong sense of integrity and professionalism
• Self-motivated and able to work independently
• Effective team player with strong collaboration skills
• Deadline-driven with excellent time management
• Strong follow-through and attention to detail
• Ability to perform well under pressure
• Excellent interpersonal and communication skills

Closing Date 23 August 2026