Food Concepts commenced operations in 2001. From inception, our aim has been clear-cut and focused: to revolutionize the food sector in West Africa and to deliver extraordinary satisfaction to our stakeholders.
Since launching in 2004, Chicken Republic (Subsidiary of Food concepts) has already opened 55 stores in Nigeria and Ghana. On this basis, we are proud of the brand’s hard-earned reputation as the fastest growing chicken QSR in West Africa and the number 1 chicken QSR in Nigeria (both in revenues and number of outlets). In addition, Chicken Republic was ranked as one of Nigeria’s top 20 brands across all categories (Financial Standards Awards 2009).
We are recruiting to fill the position below:
Job Title: Administration Associate
Requisition ID: 2187 Location: Abuja Department: Shared Services Reports to (Title): Administration Manager
Job Purpose
To act as the point of contact for all employees, providing administrative support and managing queries
Core Responsibilities and Key Result Areas Administrative Functions:
Attend to forwarded enquiries from all Chicken Republic stores ranging from waste management, security, travelling needs, and all other administrative support
Update report on travel expenses per department
Coordinate travel and ticketing activities
Process all monthly returns for expatriates
Process the renewal of residence permits for the expatriates
Process payment requests utilities in HQ, Guest houses and TC. DSTV, PHCN, Water & printer consumables.
Periodic visits/contacts through CUG to all Island stores for support.
Distribute and store correspondence (e.g. letters, emails and packages)
Arrange travel and accommodations
Answer queries by employees and clients
Prepare reports and presentations with statistical data, as assigned
Facility Operations:
Monitor compliance with all rules and regulations in the organization as regards safety and facility utilization
Inspect office premises checking all appliances, facilities as well as security of the warehouse facilities
Inventory Maintenance and Record Keeping:
Provide staff with the necessary office stationery
Place orders for office supplies and maintain all associated records
Perform requisition, delivery and distribution of supplies as well as adequate maintenance of inventory
Monitor supplies, inventory and other needs of the organization
Ensure management and monitoring of relevant records and reports
Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Organize a filing system for important and confidential company documents
Security:
Oversee security surveillance for all Chicken Republic locations
Key Performance Indicators
Timely response to employee queries and request
Quality of the internal administrative processes/procedures
Knowledge Requirements:
Knowledge of General Administrative Support- Facility Management
Knowledge of Administrative procedures and processes in line with industry best standards
Knowledge of Office Management Software
Knowledge of Health & Safety Regulation
Good interpersonal, communications and flexibility
Job Specifications Educational Requirements:
A Degree in Social / Management / Physical Sciences
Professional Requirements:
Membership of the NIM, or any other related professional qualification is an added advantage
Experience Requirements:
Minimum of 2 years work experience in an administrative capacity in a similar industry / environment
Decision Expectations
Ensure all employee queries and requests are attended to
Monitors compliance with all rules and regulations in the organization as regards safety and facility utilization
Working Conditions:
Job role holder typically work 40 hours per week, Monday to Friday, although there may be weekend or evening work due to business exigencies.
This role is largely office-based, and has a high level of social contact as the individual is expected to work closely with staff from different branches.
The job involves repetition of the same mental activities, but may on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.