Manage the imprest account under the supervision of the Office Manager.
Oversee all receptionist and secretarial duties at the main entrance desk.
Provide our clients with outstanding customer service and support.
Office administration.
Replenishment of Office Supplies.
Assist in developing and enforcing budgets.
Job Details
Leadership
Analytical.
Proactive attitude.
Core/Technical
Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.).
Shall ensure that visitors to the company are cordially received in such a manner to promote the image of the company.
Shall issue appropriate identification tags to all persons visiting the company and ensure that tags are returned at the end of such visits.
Shall ensure that the visitors are properly directed to the appropriate officer / personnel whom they wish to see.
Administer and maintain visitor's record and forward weekly report to the Office Manager.
In liaison with the security officers, shall monitor visitors' movement within the company premises where necessary and report violation to the appropriate authorities.
Maintain of a log of visitors and their particulars as may be necessary to ensure proper tracking and analyse visitors' record.
Safeguard proprietary information, especially to persons unknown to the company and company's competitors.
Answer questions and address complaints.
Answer all incoming calls and redirect them or keep messages.
Receive letters, packages etc. and distribute them.
Prepare outgoing mail by drafting correspondence, securing parcels etc.
Monitor inventory of supplies and the purchasing of new material with attention to budgetary constraints.
Organize and supervise other activities (renovations, event planning etc.).
Ensure operations adhere to policies and regulations.
Purchase new material as needed.
Organize and supervise other activities.
Adhere to policies and regulations.
Executes plans, policies, and programs.
Develops budget recommendations for operating expenditures and/or capital outlay, personal services, equipment, and materials, and maintains revenue as high as possible.
Provide technical and logistical support for all administrative personnel.
Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Monitor costs and expenses to assist in budget preparation.
Oversee facilities services, maintenance activities and tradespersons where necessary.
Ensure operations adhere to policies and regulations.
Keep abreast of all organizational changes and business developments.
Any other work as assigned.
Requirements
Bachelor's degree in Business Administration, Public Administration or a related field.
1-2 years' work experience in an administrative position.
Ability to think strategically and approach issues from a holistic perspective.