Admin, Fleet & Facilities Officer At Adron Homes & Properties Limited

• We are seeking a highly organized, proactive, and detail-oriented Admin, Fleet & Facilities Officer to support the smooth and efficient operation of our real estate business.
• The successful candidate will be responsible for coordinating day-to-day administrative activities, managing the company's vehicle fleet, and ensuring that office, residential, and other company facilities are properly maintained, safe, functional, and cost-effective.
• The role requires strong organizational and communication skills, sound administrative judgment, good vendor management abilities, and the capacity to coordinate multiple operational activities simultaneously.

RESPONSIBILITIES

• Manage day-to-day administrative and office support activities, including records, supplies, assets, and logistics.
• Coordinate the management, maintenance, servicing, documentation, and utilisation of company vehicles.
• Monitor fuel consumption, vehicle usage, repairs, and driver compliance.
• Oversee the maintenance, cleanliness, safety, security, and general functionality of company facilities and properties.
• Coordinate contractors, vendors, repairs, maintenance services, and utility providers.
• Monitor facility and fleet-related expenses, review invoices, and support cost-control initiatives.
• Maintain accurate records of fleet, facilities, vendors, maintenance activities, and administrative operations.
• Conduct routine inspections and promptly escalate maintenance, safety, security, or operational issues.
• Prepare periodic reports on administrative, fleet, and facilities activities.
• Ensure compliance with company policies, procedures, and applicable regulatory requirements.

QUALIFICATIONS AND REQUIREMENTS

• Bachelor's degree or HND in Business Administration, Estate Management, Facilities Management, Transport Management, Operations Management, or a related field.
• 5 years of relevant experience in administration, facilities, fleet, operations, or a similar role.
• Experience within a real estate, property management, construction, hospitality, or corporate environment will be an advantage.
• Demonstrable experience managing company vehicles, vendors, maintenance activities, and office/facility operations.
• Good knowledge of administrative and facilities management practices.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong record-keeping and reporting skills.
• Good knowledge of health, safety, security, and basic facilities maintenance practices.
• Valid driver's license is an advantage.