Admin Clerk

Salary Range: An all-inclusive remuneration R 237 453 - R 279 708 (Level 05)

Requirements

• National Senior Certificate plus a Diploma (NQF Level 6) or Degree (NQF level 7) as recognized by SAQA in Supply Chain Management/ Public Management/ Public Administration/ inventory Management/stores/logistics management. Exposure in the field will be an added advantage.
• Knowledge of registry duties, practices as well as the ability to capture data, and operate computer will also be an added advantage. Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment. Good written and verbal communication. Acceptable report writing skills. Computer literacy. Ability to ensure maximum level of confidentiality. A valid(Code 8) driving license will be an added advantage.

Duties

• Facilitate receipt of goods and services. Receive, check and record the goods and invoice received from supplier. Compare goods received with requisition forms. Endorse signature on receipt of goods.
• Record goods received. Keep goods in a correct and safe place. Facilitate storage, issuing and distributing stores item/inventory. Enter goods in a correct bin allocation. Update bin cards and item records.
• Keep and maintain the asset register of the museum. Assist in the Administration of the Museum fleet. Liaise with the end user for collection of goods received. Issue and facilitate signing of goods receipt voucher by the end user. Facilitate capturing and submission of payment voucher documents.
• Compare and check invoice against the order and the goods received. Check validity of the invoice (stamp, signature and banking details). Receive and capture submission on the system. Record outgoing submission. Forward the submission to payments. Stock control and stocktaking.