- We are looking for a highly organised, detail-oriented, and proactive Administrative Assistant to join our team at our mill. This role is ideal for someone who thrives in a structured administrative environment, enjoys maintaining accurate records, and takes pride in ensuring that information, documentation, and processes are managed efficiently and securely.
- The successful candidate will play a critical role in supporting daily operations through accurate administration, reporting, customer service, record keeping, and coordination across multiple functions.
Administration & Documentation
- Create and issue picking instructions for customer loads.
- Process customer load invoicing accurately and timeously after picking.
- Prepare and distribute daily reports, including sales order load reports and fuel usage reports.
- File and maintain invoices, Proof of Deliveries (PODs), and other operational documentation.
- Scan and upload PODs and supporting documentation onto File Director and other document management systems.
- Ensure all required administrative documentation is available, updated, and accessible at the front desk.
- Assist with the scanning, indexing, and digitisation of archived documentation.
- Maintain accurate records and ensure compliance with company document control procedures.
Customer Service & Cash Handling
- Manage daily cash sales transactions (Groothandel).
- Provide professional customer assistance and front-desk support.
- Perform daily cash reconciliation and cash-up procedures.
- Handle cash responsibly and in accordance with company policies and controls.
Inventory & Office Support
- Manage stationery stock levels and coordinate ordering when required.
- Ensure adequate office supplies are available to support daily operations.
Maintenance Administration
- Support On-Key Maintenance administration functions.
- Assist with maintenance planning, scheduling, and job card administration.
- Ensure maintenance records are updated and accurately maintained.
Logistics & Pallet Control
Manage pallet control administration, including:
- Verification of documentation.
- Follow-up with customers and transporters.
- Reconciliation and tracking of pallet movements.
- Resolution of pallet-related discrepancies.
- Provide relief support to the Assistant Accountant when required.
- Assist with finance-related administrative functions as directed.
- Grade 12 / NQF Level 4 qualification.
- Minimum 2-3 years' experience in an administrative role.
- Strong administrative, organisational, and record-keeping skills.
- High level of numerical literacy and attention to detail.
- Proficiency in Microsoft Office Suite, with strong Excel capabilities.
- Experience working with ERP, accounting, or business management systems will be advantageous.
- Ability to work independently and manage multiple priorities effectively.
- Strong communication and interpersonal skills.
- Valid driver's licence and own reliable transport.
- Clear criminal record.
- Verifiable references from previous employers in a similar role.
- Willingness to work overtime or after-hours when operational requirements necessitate it.
- Willingness to travel occasionally if required.
Competencies & Personal Attributes
The ideal candidate will demonstrate:
- Exceptional attention to detail and accuracy.
- Strong organisational and planning skills.
- A methodical and systematic approach to work.
- The ability to multitask and manage competing priorities.
- Strong problem-solving abilities.
- Integrity and confidentiality when dealing with company information.
- Reliability and a strong sense of accountability.
- The ability to work effectively with minimal supervision.
- A positive attitude and willingness to support the wider team.
- Self-motivation, initiative, and a proactive work ethic.
- Professionalism in dealing with customers, suppliers, and colleagues.
- The ability to perform repetitive but critical administrative tasks with a consistently high level of accuracy.
Closing Date 07 October 2026