Accounts Payable Credit Assistant (gauteng)

PURPOSE

• Support the Accounts Payable function by ensuring the accurate and timely processing of supplier invoices and payments in accordance with agreed terms.
• Maintain accurate supplier records, perform supplier account reconciliations, resolve queries promptly, and ensure compliance with established financial controls, policies and procedures.
• Provide reliable support for month-end reporting, audits and the effective day-to-day operation of the Accounts Payable function.

Requirements

RESPONSIBILITIES

Reporting

• Assist in the preparation of accurate creditor ageing reports.
• Assist with compiling and maintaining month-end Accounts Payable reports, reconciliations and supporting schedules in accordance with reporting deadlines.
• Monitor and report on overdue invoices, highlighting reasons for payment delays and recommend corrective actions as and when required.

Governance

• Comply with relevant accounting policies and procedures.
• Comply with relevant legislation, including the Income Tax Act, Value Added Tax Act, applicable international legislation and industry best practice.
• Assist in the preparation of annual audit files for external auditors.
• Liaise with external auditors and provide accurate, timely responses to audit queries and information requests.
• Support the internal audit process by assisting auditors during the annual audit.

Supplier Management

• Maintain complete, accurate records for trade and cash book creditors. Keep supporting documents and supplier master data up to date.
• Capture supplier invoices and credit notes accurately and on time.
• Check invoices against supporting documents. Follow up on missing or incorrect information.
• Obtain proof of delivery from suppliers or sites for three-way matching.
• Reconcile supplier statements to ledger balances. Investigate and follow up on differences.
• Submit payment packs using agreed procedures.
• Provide proof of payment timeously.
• Track creditor queries with suppliers and internal teams until resolved.
• Comply with all related internal controls.
• Meet agreed SLAs for invoice processing, payments and query resolution.

QUALIFICATIONS

• National Diploma or Degree in Finance

EXPERIENCE

• Two to five years' experience in finance administration.
• Experience in mining, mining services or construction is advantageous.
• Detailed understanding of the creditors function.

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Clear written and verbal communication.
• Ability to handle supplier disputes professionally and work towards resolution.
• Practical problem-solving skills to investigate queries and resolve payment discrepancies.
• Analytical skills to review reconciliations and identify differences in creditor balances.
• Computer literacy in Microsoft Office and Sage X3 for processing transactions and preparing reports.
• Collaborative approach, with a willingness to support colleagues and work with site teams.
• Integrity and discretion when handling supplier and financial information.
• Ownership of assigned tasks, with reliable follow-through and the ability to meet deadlines.
• Attention to detail and a commitment to accurate, complete financial records.
• Ability to remain focused under pressure and adapt to changing priorities.

Closing Date: 19 October 2026