State Administrative And Logistics Officer (ogun) At Iita - International Institute Of Tropical Agriculture IITA - International Institute of Tropical Agriculture
full-time
Duties
Plan and coordinate logistics for state-level activities, including training sessions, workshops, community sensitization events, and Youth Agribusiness Park activities (venue booking, transport, accommodation, materials and equipment).
Manage the state office's administrative functions, including office supplies, filing systems, asset registers, utilities and vendor service contracts (cleaning, security, internet, etc.).
Coordinate local, low-value procurement in line with IITA procurement policy and the approved state work plan and submit consolidated procurement requests to the national Procurement Officer for items above the local threshold.
Manage receipt, storage, inventory and distribution of program materials and starter kits (fertilizer, seeds, mechanization tools, feeds, fingerlings, etc.) to participants, maintaining accurate distribution records.
Supervise the State Driver(s), including vehicle scheduling, maintenance tracking, fuel management and adherence to IITA's vehicle use and safety policies.
Manage petty cash/imprest for the state office, prepare retirements in line with financial procedures, and submit timely expenditure returns to the Project Accountant.
Support human resources administration at state level, including onboarding of state-based staff, attendance tracking, and coordination of travel and welfare arrangements.
Liaise with local government offices, community leaders, facility managers and other local stakeholders on administrative and logistical matters related to Youth Agribusiness Parks and program activities.
Support the State Coordinator with the organization of monitoring visits, PMO/donor visits, and other program-related travel within the state.
Ensure compliance with IITA's safeguarding, health and safety, and security protocols during all state-level activities.
Maintain organized administrative and logistics records/files for audit and reporting purposes and submitted periodic activity and logistics reports to the State Field Coordinator.
Perform other related duties as assigned by the supervisor
Requirements
Bachelor's Degree or equivalent qualification in Business Administration, Public Administration, Logistics / Supply Chain Management or a related field with 2 - 4 years of relevant administrative and logistics experience, preferably with an NGO, research institute or development program is required.
Competencies:
The ideal candidate must have:
Good working knowledge of the state/district of assignment, including local government structures and communities.
Proficiency in Microsoft Office applications (Word, Excel, Outlook).
Strong organizational skills and ability to manage multiple activities and priorities simultaneously.
Good interpersonal and communication skills, with the ability to work with government officials, community leaders and youth participants.
Willingness to travel within the state, including to rural and peri-urban locations.
Strong organizational and administrative skills.
Excellent planning and coordination abilities.
Good communication and interpersonal skills.
Ability to support training coordination and participant management.
Strong record-keeping and documentation skills.
High attention to detail and ability to manage multiple assignments.
Good report writing and computer skills, including proficiency in Microsoft Office applications.
Ability to work effectively within multidisciplinary teams.
High level of integrity, professionalism, and commitment to quality service.
Remuneration
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.