Account Officer

Job Summary

• The Accounts Officer supports the finance function by maintaining accurate financial records, processing transactions, and assisting in financial reporting and compliance.
• The role ensures day-to-day accounting operations are executed efficiently and in line with company policies.

Duties and Responsibilities/ Knowledge & Experience/ Skills & Abilities

Accounting Operations:

• Record financial transactions accurately in the accounting system.
• Maintain general ledger, journals, and supporting documentation.
• Prepare bank reconciliations and monitor daily cash positions.

Invoicing and Billing:

• Generate and issue accurate and timely invoices to clients.
• Verify billing information, including product or service details, pricing, and terms.

Accounts Payable & Receivable:

• Process supplier invoices and ensure timely payments.
• Prepare and issue customer invoices and follow up on receivables.
• Maintain proper aging schedules for payables and receivables.

Reporting & Documentation:

• Assist in preparing monthly management reports and schedules.
• Maintain accurate and up-to-date financial records and filing systems.
• Provide audit support by preparing required schedules and documents.

Internal Support:

• Work with other departments to ensure financial accuracy and compliance.
• Support the Finance Manager on ad-hoc financial tasks and analyses.

Collections:

• Initiate and execute collection procedures for overdue accounts.
• Follow up on past-due invoices through phone calls, emails, and physical visits.
• Collaborate with External Sales and Internal Sales Team to address client concerns.

Qualifications & Skills:

• Bachelor's degree in Accounting, Finance, or related discipline.
• Minimum 2 - 4 years' accounting experience.
• Good knowledge of accounting principles and financial controls.
• Proficiency in accounting software and Microsoft Excel.
• High attention to detail and accuracy.

Core Competencies:

• Financial Accuracy & Record Keeping
• Time Management & Discipline
• Confidentiality & Integrity
• Teamwork & Reliability